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Record Management |
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| Delhi Archives is responsible for safe custody of
records of the various Departments of the Government of NCT of Delhi,
but is also engaged in devising suitable mechanism to streamline the
management of their records in a systematic manner so that they can be
used by administrators and scholars at ease. It also advises the State
Governments, Custodial Institutions etc., in proper upkeep and
management of their records. | 
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Public
Records Act, 1993
Public Records Act Rules, 1997
Role of the Head of Archives under Act:-
The Head of Archives has been entrusted with the responsibility to
supervise and coordinate all operations connected with the
Administration, Management, Preservation etc., of Public Records as
laid down in the Public Records Act.
These duties involve: - - Supervision, management and control of the
Archives.
- Acceptance for
deposit of public records of permanent, nature after such period as may
be prescribed;
- Custody, use
and withdrawal of public records;
- Arrangement, preservation and
exhibition of public records;
- Preparation of inventories,
indices, catalogues and other reference media of public records;
Analyzing,
developing, promoting and coordinating the standards, procedures and
the techniques for improvement of the records management
system;
 | - Ensuring the maintenance,
arrangement and security of public records in the Archives and in the
offices of the records creating agency;
- Promoting utilization of
available space and maintenance of equipments for preserving public
records;
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- Tendering advice to records creating agencies on
the compilation, classification and disposal of records and application
of standards, procedures and techniques of records management;
- Survey and inspection of
public records;
- Organizing
training programmes in various disciplines of archives administration
and records management;
- Accepting records from any
private source;
- Regulating
access to public records;
- Receiving records from defunct
bodies and making arrangement for securing public records in the event
of national emergency;
- Receiving reports on records
management and disposal practices from the records officer;
- Providing authenticated copies
of, or extracts from, public records;
- Destroying or disposal of
public records;
- Obtaining on
lease or purchasing or accepting as gift any document of historical or
national importance.
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